USATF Southern California

News

USATF Youth – Date of Birth Verification Policy

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USATF Date of Birth Verification Policy

USATF National Championships require that the registrants are date-of-birth verified. Members are mandated to upload/submit their birthdate verification document when completing their membership profile on the USATF Connect system. There may be other competitions that require this mandate. Check event eligibility requirements carefully when registering for an event.

DOCUMENT SUBMISSION DEADLINE

​DOCUMENTS SUBMITTED FOR BIRTHDATE VERIFICATION MUST BE RECEIVED NO LATER THAN FIVE (5) BUSINESS DAYS (EXCLUDING HOLIDAYS) PRIOR TO THE REGISTRATION DEADLINE OF THE USATF SANCTIONED OR SPONSORED EVENT THAT THE REGISTRANT IS SEEKING ENTRY INTO.

HOW TO SUBMIT DOCUMENTS

Date-of-Birth verification documents must be uploaded through USATF Connect. If you are having trouble uploading these documents, please reach out to the USATF National Office.

BE ADVISED THAT BIRTHDATE VERIFICATION DOCUMENTS WILL NOT BE ACCEPTED OR UPLOADED BY THE NATIONAL OFFICE. PROCEDURES FOR UPLOADING THESE DOCUMENTS IN THE USATF CONNECT SYSTEM MUST BE ADHERED TO AND THERE WILL BE NO EXCEPTIONS. DOCUMENTS SENT TO THE NATIONAL OFFICE WILL BE RETURNED AND THE VERIFICATION WILL NOT BE PROCESSED.

IF A DOCUMENT IS ILLEGIBLE IT WILL BE INVALIDATED AND WILL NOT BE PROCESSED. INVALIDATED DOCUMENTS WILL NOT RESULT IN AN EXTENSION OF THE SUBMISSION DEADLINE. NO EXTENSION WILL BE GIVEN FOR INVALIDATED DOCUMENTS THAT REQUIRE RE-SUBMISSION. THE FIVE (5) DAY DEADLINE WILL BE ADHERED TO.

DOCUMENTS WILL REMAIN A PERMANENT PART OF THE MEMBER PROFILE AND WILL NOT REQUIRE RE-SUBMISSION.

DATA PROTECTION

SUBMITTED DOCUMENTS/DATA PROVIDED TO USATF WILL BE HOSTED ON A SECURE PLATFORM IN USATF CONNECT. ASSOCIATION OFFICERS/EMPLOYEES PERMITTED TO VIEW MEMBERSHIP INFORMATION WITHIN THE SYSTEM HAVE BEEN REQUIRED TO HAVE SUBMITTED THE MANDATED USATF DATA PROTECTION POLICY AGREEMENT.

ACCEPTED DOCUMENTS

Accepted verification documents include copy of birth certificate, passport, certified baptismal record, driver’s license, or U.S. government issued identification.

2020 USATF So Cal Cross Country Championships

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2020 USATF So Cal Cross Country Championships

Saturday, October 24, 2020

Arroyo Verde Park, Ventura

Information and Registration

Twilight’s Last Gleaming Cross Country Challenge

As should be obvious by now, the 2020 Southern California Cross Country Grand Prix has not materialized. All the races normally contested in the series have been cancelled in some form. Except one:

The Twilight’s Last Gleaming Cross Country Challenge will be held this year. Because it is so difficult to organize an event in the current COVID-19 environment, this race will also serve as the Southern California Association Cross Country Championships. The date is Saturday, October 24 at Arroyo Verde Park, Ventura.

How are we able to hold this one race when everything else is cancelled? We will adhere to local regulations and conduct this race in a socially distanced fashion by running it as a time trial. All on the same day, everybody runs the same course. Places will be determined by time. There will be no group gathering before or after the race. Because this is going to take much longer, we are offering a morning and and an afternoon session to avoid the heat of the day.

For a race that proclaims its distain for advance registration in normal years, pre-registration will be required. In these times we all have to adjust. We will seed the sessions fast to slow, so by telling us your honest 5K time, it will keep you from getting too close to your adjacent competitors and everyone can run in relative safety. You will be assigned a specific minute to be at the start line available on the website the night before the race.

The course is the same monstrosity that has been used for 35 years. Four miles on a variety of surfaces that include steep hills named Skyline, The Finger and The Wall. Many people come back year after year, others say “never again.” The course record holder used one word to describe it: “Torture.” Not exactly a marathon but you’ll feel like you accomplished something. Everybody gets a special commemorative tile award, pick it up at the finish line.

This being the Southern California Association Championships, we will have SCA-USATF Championship medals for the top 10 individuals in the Open division, 40-49 and 50-59 divisions. 5 deep in 60-69 and 70+ divisions. Team plaques to the top 3 teams in each division. USATF membership mandatory for the championships and if you’re a member you get a $5 discount off your entry fee. More details will continue to be updated at http://trackinfo.org/twilight.html

Contacts

USATF So Cal Virtual Annual Meeting Information

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USATF So Cal Virtual Annual Meeting in Zoom

Sunday, Oct 4, 2020 – 01:00 PM PST (US and Canada)

Meeting Agenda

Join the Meeting

Join from PC, Mac, Linux, iOS or Android:
https://cccconfer.zoom.us/j/4370936108?pwd=UlVCZDJSZUgxNnlUeHo1SGlKMkU1UT09
Password: 027173

Or iPhone one-tap (US Toll):
+16699006833,4370936108# or +12532158782,4370936108#

Or Telephone:
Dial:
+1 669 900 6833 (US Toll)
+1 253 215 8782 (US Toll)
+1 346 248 7799 (US Toll)
+1 312 626 6799 (US Toll)
+1 646 876 9923 (US Toll)
+1 301 715 8592 (US Toll)
Meeting ID: 437 093 6108
International numbers available: https://cccconfer.zoom.us/u/ac1MzEOhOU

Or Skype for Business (Lync):
SIP: 4370936108.027173@lync.zoom.us

All members of SCAUSATF, aged 18 and over, are welcome to join this meeting

Per the approved Emergency Resolution, no voting will take place at this year’s meeting.
More information on the Emergency Resolution can be found here:
https://www.scausatf.org/emergency-resolution-members-vote/

2020 USATF Annual Meeting to Be Held Virtually

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INDIANAPOLIS — USATF’s 42nd Annual meeting will be held virtually, USATF announced today. The annual meeting of the sports administrators, coaches, volunteers and athletes is set for December 3-6. Additional details will be forthcoming.

“It became clear to us that a virtual version of the USATF Annual meeting had to be made a reality,” said USATF CEO Max Siegel. “Taking the safety and well-being of our constituents into account, as well as the guidance of our COVID-19 working group, this is the best option to serve our members.”

A full schedule and further details for the 2020 meeting will be available soon.

Hall of Fame induction postponed
The 2020 Hall of Fame selection and induction will be postponed until 2021.

Team USA COVID Athlete Assistance Fund

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Team USA athletes –

In collaboration with the Athletes’ Advisory Council and National Governing Bodies, I am excited to announce the COVID Athlete Assistance Fund submission form is now open. All submissions must be completed by Oct. 1, 2020.

The fund will provide a one-time stipend to support athletes who are currently training and in contention to represent the U.S. at the Tokyo 2020 or Beijing 2022 Games, and who have incurred financial hardship as a result of the COVID-19 pandemic.

The U.S. Olympic & Paralympic Foundation will continue to raise funds through Sept. 30. Athletes will be notified of their submission status and receive direct deposit payments by the end of October.

Eligibility:

Team USA athletes must fulfill the below eligibility requirements to receive funding.

  • Athletes are currently training and in contention to represent the U.S. at the Olympic and Paralympic Games Tokyo 2020 or the Olympic and Paralympic Games Beijing 2022. Retired athletes are not eligible for this fund.
  • In 2019 or 2020, athletes represented the U.S. at specific elite competitions in an event or discipline included on the programs for the Tokyo or Beijing Games.
  • Athletes are not under a suspension or period of ineligibility—temporarily or otherwise—from USADA, the U.S. Center for SafeSport, the USOPC, an NGB, a High Performance Management Organization or an International Federation.

Please submit the completed form by 11:59 p.m. MT on Oct. 1:

  • You can access the submission form here. For the best experience, complete this form using a laptop or tablet.
  • Eligible athletes will receive award notifications and be sent payment via direct deposit by the end of October.

We understand the challenges Team USA athletes have experienced this year – we, and members across the Olympic and Paralympic community, are here to support you.

Please reach out to athleteservices@usopc.org with any questions.

In sport and health,

Bahati VanPelt
USOPC Chief of Athlete Services
athleteservices@usopc.org

Emergency Resolution – Members Vote by Aug 20 at 6pm

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The following is a suggested protocol from the National Office to address USATF Association Annual Meetings due to the Covid-19 pandemic. Consider delaying elections until your annual meeting in 2021. If you have an officer or committee chair who decides not to continue, your by-laws and/or committee operation procedures should detail how to fill resignations. The SCA Board supports the following emergency resolution language to remedy the current situation:

Re: 2020 Annual Meeting Elections
Due to the COVID-19 pandemic, the SCA USATF Board of Directors voted to support the following Emergency Resolution:

WHEREAS, due to state and local mandates and emergency circumstances precipitated by the Covid-19 pandemic, SCA USATF will be unable to conduct its elections at its 2020 Annual Meeting as prescribed by its bylaws. NOW THEREFORE BE IT RESOLVED that the membership hereby extends the terms of all officers, board members, and other elected positions up for election at the 2020 Annual Meeting to the 2021 Annual Meeting, at which time elections shall take place for these positions. The terms of all persons elected in 2021 under this resolution shall be calculated as if they commenced at the 2020 Annual Meeting.

All SCA members 18 years and older should have received an email to vote on this resolution. We are hopeful and looking forward to hosting competitions in the near future. We value our members and look forward to serving you.

SCA USATF members VOTE HERE by August 20 at 6:00 PM: https://forms.gle/mxrwt8sEZtAnEKHW9

Attention All USATF So Cal Youth 2020 High School Graduating Seniors

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The members of the Youth Scholarship Committee, as well as all those involved with USATF
Southern California Association, would like to congratulate you on a job well done in completing the
mandatory requirements for high school set forth by the State of California and on your upcoming
graduations.

Each year, the Youth Committee of the Association awards scholarships to as many as six (6)
graduating student/athletes. You are receiving this package from your coach, a mentor, or someone
who cares enough to submit your name to be in the selection process. However, you can only become
a possible candidate for one of the awards if you respond and submit a complete scholarship
application. 2020 USATF So Cal Youth Scholarship Info & Application

USATF So Cal Youth Track & Field Season Canceled

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Hi Everyone,

I hope this email finds you all healthy and well.

Every year for decades, USATF Southern California looks forward to the track season and providing an opportunity for kids to not only showcase their talent but also inspire them to chase their dreams. We approached the 2020 track season with the same excitement and anticipation. But given the concerns around COVID-19, we’ve been forced to make an extremely difficult decision to cancel all remaining USATF So Cal meets for the 2020 season after USATF Hershey National JO Track & Field Championships was canceled earlier this week.

This decision did not come lightly and was a tough call to make. We explored every avenue possible to salvage the season, but with no access to facilities for practices and or meets and our desire to make the health and safety of all of our athletes, families and supporters a priority – this was the only plausible outcome.

For those interested there is one remaining track meet in Southern California; the California State Games, slated to start July 17th in San Diego. A link to the website is below. Meet organizers are closely following COVID-19 and will provide updates accordingly: https://www.calstategames.org/

The USATF Youth Outdoor Championships scheduled for June 23rd-28th in Miramar, Florida have been canceled.

We know the decision to cancel all remaining USATF So Cal meets adds another layer of emotions during an already uncertain time and we are here with any questions you might have. Please continue to stay healthy and safe. Please continue to follow all local and national guidelines set for COVID-19.

We look forward to seeing you all for Cross Country Season this fall and for the 2021 Track Season.

Regards,

USATF So Cal Youth Committee

For more information regarding Covid-19 and Frequently Asked Questions, please find the link:
https://www.usatf.org/covid19

UPDATE: Cancellation of USATF So Cal Youth Meets thru Apr

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Greetings All,

I am sending this email in response to the current situation regarding the Coronavirus Pandemic. To ease your mind and get the latest updates from USATF you should check those USATF Daily Clips that are sent out regularly via email to members of USATF.

Nationally there has been suspension of all USATF Championship events for 30 days. Locally we have canceled the upcoming:

  • Pacific Coast Shockwaves meet on 3/21
  • Los Angeles Jets Relay Carnival on 3/28
  • Chino Pumas on 4/3
  • Pasadena Running Roses on 4/11
  • Imani Speed City on 4/18-19
  • Long Beach Sprinters on 4/25-26

We will re-evaluate the remaining meets as we get closer, or if a hosting club informs us that they have chosen not to host. We will also cancel the Southern California Youth Committee meeting scheduled for this evening.

If event organizers choose to cancel their event entirely, please visit this link. Event organizers can log into their event management page using their event ID and password. Once in the event management page, you can submit a request for a cancellation refund by clicking on “Cancel Event”.

For athletes/clubs who continue to train in a communal setting, follow proper hygiene practices to minimize chances of infection:

  • If you are sick, STAY HOME.
  • Follow latest guidance of no groups larger than 10 people through March 30.
  • If at all possible, use “social distancing” to stay at least 6 feet from other individuals. If you cough or sneeze, cover your mouth using tissue, or your elbow.
  • Wash your hands frequently, for at least 20 seconds using soap and water: upon entering and leaving a workout facility or athletic training room, before eating, after using the restroom, after coughing or sneezing, or after time in a public place. Examples of 20 seconds are to say the alphabet or sing happy birthday twice.

If you choose to continue practicing please keep in mind that if your club uses a facility that is not on your club practice insurance, you are not covered via USATF. Until the next time please take every avenue to stay healthy and do what is right for your athletes.

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Make it a great day,

Sanoma Evans
USATF SCA Youth Chair
USATF SCA VP-Youth Athletics